Overview

Administration Officer

Job No: AO0125

Location: eSwatini

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The CCM is a multi-sectoral body whose function is to oversee proposal development, planning, implementation, and resource utilization of the Global Fund support in the fight against HIV/AIDS, Tuberculosis (TB) and Malaria.

We are seeking a qualified and experienced candidate to join the organisation as an Administration Officer. This position requires a self-motivated individual who has knowledge of standard software (Microsoft package).

The successful applicant will be engaged on three (3) year contracts renewable based on performance.

Job purpose:  The incumbent will be responsible for effectively supporting the CCM and CCM Secretariat in its operations function of the fund.

Summary of responsibilities:

  • Provide general administrative support to the CCM Executive Secretary and the Eswatini CCM Secretariat.
  • Develop, update, and implement the CCMs human resources policies and procedures manual, Governance manual, and procurement manual.
  • Provide logistical support to the meetings of the CCM and its technical working groups and committees
  • Administer and manage the logistics and contacts for services with service providers such as travel agents, hotels, office suppliers etc.
  • Maintain and update files, databases, records, and/or other documents.
  • Provide technical assistance in carrying out HR activities in accordance with approved HR policies of the CCM Secretariat.
  • Ensure all HR Data types & Reports are continually kept up to date.
  • Assist in maintaining telephone and email contact lists of CCM members and alternates for purposes of communicating with them.
  • Assist in receiving and archiving documentation on CCM constituencies and members.
  • Handling complaints and feedback in a courteous and professional manner from the Civil Society and CCM stakeholders

Qualifications and experience:

  • Degree in Human Resource Management, Business Administration, or relevant degree.
  • At least 2 years of working experience in human resource management in government, national or international programs.
  • Experience with office administration and management systems
  • Must possess good planning, communication, and coordination skills
  • Ability to work without supervision
  • Good working knowledge of written and spoken English is essential.
  • Ability to work as a team player

Advertised: 20 Jan 2023 South Africa Standard Time

Application close: 25 Jan 2023 South Africa Standard Time


Finance Officer

Job No: FO0125

Location: eSwatini

Apply for this position

The CCM is a multi-sectoral body whose function is to oversee proposal development, planning, implementation, and resource utilization of the Global Fund support in the fight against HIV/AIDS, Tuberculosis (TB) and Malaria.

We are looking for a qualified and experienced candidate to join the CCM as a Finance Officer. This position requires a self-motivated individual who has knowledge of standard software (Microsoft package).

The successful applicant will be engaged on three (3) year contracts renewable based on performance.

Job purpose: The incumbent will be responsible for effectively supporting the CCM and CCM Secretariat in its financial management function of the fund.

Summary of responsibilities:

  • Develop, update, and implement financial and accounting policies and procedures Manuals.
  • Ensure sound financial policies and procedures are strictly implemented for proper management of resources and accountability.
  • Overall financial management of the CCM, ensuring that accounting systems are put in place which is consistent with the standard international practices.
  • Support the purchase and payments of goods and services, according to the Secretariat Standard Operating Procedures, and support open and competitive procurement processes for the purchase of goods and services by the CCM Secretariat.
  • Prepare and execute the CCM Secretariat payroll management system.
  • Prepare and monitor the CCM annual work plan and budgets.
  • Provide timely and accurate financial management and reporting to all key stakeholders.
  • Provide specific technical support to the Oversight Committee in all financial matters relating to the Principal Recipients (PRs) throughout the life cycle of the grant, especially in overseeing the PR’s auditing and any related matters.
  • Assist in coordinating and facilitating all financial aspects of concept note and proposal development processes, grant renewals and grant closures, in accordance with Global Fund modalities, procedures and guidelines.
  • Organise annual external audits and reviews of CCM financials.
  • Ensures that the CCM operates an effective banking operation.
  • Ensures that all transactions are backed by supporting documents
  • Ensure adherence of CCM to Global Fund’s finance standards and guidelines.
  • Manage CCM assets inventory.

Qualifications and experience:

  • Degree in Finance, Accounting or Business Administration (Postgraduate preferred).
  • At least 2 years of working experience in financial administration in government, national or international programs.
  • Experience with local taxation processes and guidelines.
  • Experience with payroll management systems and financial management systems software.
  • Must possess good planning, communication, and coordination skills.
  • Ability to work without supervision.
  • Good working knowledge of written and spoken English is essential.
  • Ability to work as a team player.

Advertised: 20 Jan 2023 South Africa Standard Time

Application close: 25 Jan 2023 South Africa Standard Time