Terms of Reference for PLHIV Data Capturing System

  1. Organizational Background

AMICAALL is an Alliance of Mayors’ Initiative for Community Action on HIV/AIDS at the Local Level. It is a non-governmental organization which operates through a public civil society partnership with urban local government and the Ministry of Housing and Urban Development. AMICAALL is a major component of the National HIV/AIDS Response and is charged with the responsibility to coordinate the urban response. Structurally, AMICAALL is organized at national, urban local government authority (towns and cities) and community levels. Its catchment includes the following urban local Government authorities: Mbabane, Manzini, Nhlangano, Matsapha, Piggs Peak, Siteki, Ezulwini, Hlathikhulu, Mankayane, Lavumisa, Ngwenya, Vuvulane, and Malkerns.

  1. Project Background

The project is focused on facilitating community engagement for increase uptake of ART, facilitate enabling environment for PLHIV to access quality treatment for adherence and retention to care. Community Expert clients (CECs) which are 40 in total and are will providing treatment literacy to support group members, their families, ComART groups (CAGs) and patients at health facilities to create demand for health services. CECs will also offer psychosocial support to PLHIV within the project sites.

AMICAALL through this program is providing treatment literacy for People Living with HIV in 20 constituencies in the kingdom of Eswatini.  These constituencies are as follows: Somntongo, Matsanjeni, Zombodze, Kubuta, Ngudzeni, Sandleni, Nkwena, Gege, Ngwempisi, Ntontozi, Mtfongwaneni, Mafutseni, Mahlangatsha, Mkhiweni, Mhlume, Mayiwane, Ndzingeni, Nkhaba, Maphalaleni, Hhukwini.  This is delivered at community level through community expert clients who formulate support groups at catchment areas of their local health facilities. They periodically conduct treatment literacy sessions to these SGs and also conduct home visits for support group members. To ensure adherence to treatment and increase access to ARVs for support group members, CECs are also expected to form Community ART Groups.

 Project Profile

Project Name Global Fund- New Funding Model
Project Aim – To improve treatment literacy amongst PLHIV, create demand for health service thus improving adherence.
Project Objectives –  To ensure quality delivery of the Treatment literacy sessions within the PLHIV project through door to door visits, health talks, support group meetings and the establishment of Community ART Groups (CAGs).
Routine Project Indicators 1.Number of Treatment literacy sessions conducted during door to door visits.

2. Number of Treatment literacy session conducted through health talks.

3. Number of Treatment literacy sessions conducted through Support group meetings.

4. Number of Support Group members reached on treatment literacy.

Location 20 Global fund supported Tinkhundla.
Project Period Sep 2018 to Sep 2021
Target Population 1800 PLHIV
Implementing Partner AMICAALL Eswatini
  1. Mid Term Evaluation Objectives

The developed PLHIV database system will enable the program to ascertain how many PLHIV were reached on treatment literacy sessions during door to door visits, health talks and support group sessions. Data is currently being collected in the 20 Tinkhundla under implementation. Once the system has been established, data that has been collected since May 2019 will be captured into the system.

This assignment aims to respond to the following questions:

  1. Capture the number of PLHIV that have been reached on treatment literacy at the different points of service delivery this should take into account that for a client to be counted as reached they must receive at least five topics.
  2. Track adherence progress of the client since receiving the treatment literacy sessions through viral load.
  3. Establish a data capturing system that will allow the program to track and monitor how many clients received treatment literacy education at each service delivery point (door to doors, health talks, Support group meetings).

iii. Scope of Work

The scope of this consultancy is in two folds, first to conduct an evaluation of the ongoing project activities and secondly to develop the PLHIV data capturing system that will facilitate ease of programme monitoring ad evaluation in the future. The system will have to encompass all programme key indicators as stipulated in the program documents.   allow individual services (sessions on Treatment literacy) to be captured and reported on.

Specific tasks and Responsibilities:  Evaluation of the PLHIV programme

  • Develop inception report which will have all data collection tools and specific work plan.
  • Train Research Assistants
  • Lead data collection
  • Compile evaluation report
  • Facilitate stakeholder consultations and validation meetings

Development of PLHIV data capturing system

  • Lead the Systems requirement gathering initiative
  • Develop the system
  • Validate and pre test the system before final deployment
  • Train AMICALL and CANGO staff members on how to use the system


  • Programme evaluation report not exceeding 35 pages
  • PLHIV programme real time data capturing system
  1. Duration and timeline

The assignment shall be completed within 25 working days beginning soon after the inception meeting.

  1. Consultant Competencies, Experience and Skill requirements
  • Post graduate qualification in Demography, Public Health with exposure to monitoring and evaluation of electronic health medical records system
  • Experience in data collection, data management, Database development, Clinical databases
  • Ability to write clearly and concisely in English
  • Clear understanding of the HIV landscape in Swaziland
  1. Management and organization of the Consultancy Communications

The contract will be supervised by CANGO and be implemented in collaboration with AMICAALL. The consultant is expected to compile and submit an inception report to be discussed and approved by AMICAALL and CANGO as well as selected stakeholders.

Ms. Goodness Mkhabela, MER AMICAALL

Email: mkhabelagoodness@gmail.com

Phone: 2505 7755 / 7603 4299

Office Address

Plot 419, JSM Matsebula Street, Queensgate, Mbabane

To apply

Consultants are requested to show interest by submitting a comprehensive proposal and budget through email to mkhabelagoodness@gmail.com latest 22 November 2020.