Reports To: Deputy Chief of Party
Location: Mbabane, Eswatini
The Finance Manager will provide professional technical accounting and administrative services for the Johns Hopkins Center for Communication Programs (CCP) Breakthrough ACTION HC4 project. This position requires a person who has proven experience and capacity to set up and implement systems and procedures in the areas of budgeting, accounting, and financial management.
Primary duties and responsibilities include but are not limited to:
• Provide comprehensive financial oversight and leadership to maintain a complex, fast paced dynamic field office.
• In collaboration with the COP and HQ, ensure strong policies, guidelines and criteria for the management of project finances and sub-grants in accordance with JHU standards and donor regulations.
• Ensure that all financial and administrative management systems and transactions comply with CCP and USAID policies and procedures including consultant, vendor and sub- grantee contracts, reporting and payments
• Draw up consultant, vendors and sub grantee agreements and review for accountability reports
• Responsible for record-keeping, financial functions and internal control systems.
• Track advances and all financial transactions with consultants, sub grantees, agencies & vendors
• Prepare/review payment vouchers and checks, ensure correct coding, review transactions in Quick Books and ensure accurate and timely accounts are submitted in accordance with CCP regulations
• Conduct in-house training on financial compliance and accountability
• Remit tax deducted from staff salaries and withholding tax in accordance with the Swaziland Revenue Authority; prepare, as needed, tax returns as per USAID and JHU requirements
• Ensure payroll is prepared and executed in a timely manner each month.
• Monitor the Local Currency Account and the Foreign Currency Denominated account (USD$) and make reconciliations and transfers for the approval of the Chief of Party
• Assist the Chief of Party in the preparation of financial tracking systems based on work plans and budgets, and with regular monthly tracking of expenditures
• Maintain transparent financial and reporting procedures and effective operation of financial controls.
• Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
• Provide concise and timely financial reports that will give an overview of the financial status of the award.
• Provide technical assistance to staff and grantees on administrative policies and procedures for finance and grants management, including advising sub-grantees on financial accounting, reporting, procurement, and other compliance practices associated with the program.
• Work closely with HQ to ensure compliance and effective and proactive fiscal management.
• Supervise the all finance staff.
Knowledge, Skills and abilities
• Thorough knowledge of financial management, legal and regulatory compliance pertaining to the Country of Eswatini
• Knowledge/experience using Quick Books
• Proficient knowledge of Generally Accepted Accounting Principles and Internal Control Fundamentals
• Thorough knowledge of external regulations as well as internal corporate policies and procedures
• Strong critical thinking and problem-solving skills
• Ability to analyze and interpret financial data, identify/resolve errors and prepare reports.
• Ability to plan, organize, implement, evaluate and modify financial programs, informational support systems and processes
• Knowledge of labor laws
• A minimum of 5-years proven experience in a managerial position in the financial and administrative management of NGOs
• Ability to handle multiple and conflicting priorities, and work under strict deadlines.
• High standards of integrity
• Fluent in English and SiSwati, both written and spoken; excellent written and oral communication skills
• Experience with PEPFAR Expenditure Reporting
• A master of finance degree and CPA or a relevant accounting degree from a recognized University or equivalent.
• A minimum of 5 years’ management experience.
• Demonstrated experience in managing and supervising a team.
• Outstanding interpersonal skills and eager to work in a multicultural organization
• USAID program financial management work experience
• Expert computer skills in Microsoft Office and accounting software
• USAID Rules and Regulations training
• Experience with donor accountability and USAID funded projects.
• Strong computerized accounting and financial skills, extensive experience and knowledge of financial management and reporting processes and procedures.
Interested applicants are required to submit their application letter and resume by email to email@example.com no later than 27 November 2019.
Only shortlisted candidates will be contacted
About Johns Hopkins Center for Communication Programs
The Johns Hopkins Center for Communication Programs was founded over 30 years ago by Phyllis Tilson Piotrow as a part the Johns Hopkins Bloomberg School of Public Health's department of Health, Behavior, and Society and is located in Baltimore, Maryland, United States