RE-ADVERTISEMENT Project Management Specialist – AGYW 674-20-1003B

Recruiter : USAID Southern Africa

REF: 350/RHAP/LD/RE-ADVERTISEMENT Project Management Specialist – AGYW 674-20-1003B/Swaziland/080920

Advert Details

Recruiter: USAID Southern Africa Updated on: 2020-09-16 00:00:00
Start Date: 2020-09-08 End Date: 2020-09-18
AA/EE: Not Applicable Contract Permanent
Location: Swaziland Available: Immediately
Category: Pharmaceutical / Medical / Healthcare / Hygiene Offer: FSN 12: SZL 576,178.00 – SZL 864,290.00 pa equivalent to FSN GRADE/12 Final compensation will be negotiated within the listed market value.



Please note that when you apply via cellphone you are not able to complete the required questionnaire. And if you don’t complete the required questionnaire for the position you will automatically be eliminated for further review.

SOLICITATION NO.: 674-20-1003B
POSITION TITLE: USAID Project Management Specialist – Adolescent Girls and Young Woman/Orphans (AGYW)

The Project Management Specialist: Adolescent Girls and Young Women/Orphans and other vulnerable children (PMS: AGYW/OVC) will assume a leading role in the design, management and coordination of USAID/Eswatini’s OVC and DREAMS portfolios. The incumbent’s primary tasks include (1) providing technical guidance and leadership on OVC and AGYW (DREAMS) programming to USAID and host government, (2) managing and coordinating the OVC and dreams programs.

Minimum Requirements…


a.         Education: Required: Bachelor’s Degree in Social Sciences, Social Work, Public Health, Education, International Development, or other closely related field.

b.         Work Experience:

At least six (6) years of progressively responsible experience in HIV programming with a focus on OVC, child protection and HIV prevention among youth with multi-lateral or bi-lateral organizations, government or civil society organizations required.

Experience in design of projects related to children, youth or women, including management, implementation, financial tracking, monitoring and reporting on results is required.

Increasingly responsible experience in the design, implementation, monitoring and evaluation of HIV/AIDS prevention and OVC or youth-focused initiatives.

Experience in case management in OVC, youth or GBV programs.

Demonstrated experience with developing, implementing and assessing of institutional processes and systems particularly in local organizations.

Experience in analyzing HIV/AIDS epidemiological data and translating data into practice.

c.         Post Entry Training: On-the-job training will be provided in USAID-specific procedures and regulations and methods. Successful completion of formal COR/AOR certification courses is required and will be provided. Other training to maintain professional capability in the field and participation in courses or conferences related to the position’s functions will be offered, subject to course offerings and the availability of funds. CCNPSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in order to participate in the Foreign Service National Fellowship Program described in ADS 495maa.

d.         Language Proficiency: Level IV fluency in both oral and written English is required.

e.          Job Knowledge:

Demonstrable understanding of HIV prevention and HIV impact mitigation, social welfare and social protection approaches, including program design, implementation and evaluation.

Demonstrated capacity to manage and oversee a multisectoral health initiative

Knowledge of PEPFAR and USAID operations, rules, regulations, procedures, policies and programs a distinct advantage.

Sound understanding of the social, economic and cultural determinants and implications of the HIV epidemic in Eswatini.

f.          Skills and Abilities:

Ability to communicate information in an objective, transparent, accurate, and concise oral and written forms and to represent USAID/Eswatini’s programs and priorities to a wide range of outside parties including senior emaSwati officials, USAID senior management, and others.

Excellent coordination skills with strong attention to detail and follow-through, including balancing of competing priorities in a fast-paced working environment and working under pressure to meet deadlines.

Ability to present information, analyses, and recommendations in clear written and oral formats. ● Advanced capacity in qualitative and quantitative data presentation (including Excel and PowerPoint)

Ability to independently conceive, plan, organize, manage, and evaluate important, diverse and complex work projects.

Demonstrated ability to apply policy directives to activity design, implementation and monitoring and evaluation.

Excellent analytical, technical and project management skills to review and provide substantive feedback on concept papers, proposals, program descriptions/scopes of work, performance reports, and other technical and programmatic documents.

Excellent interpersonal skills, including diplomacy and tact, to work effectively with people at all levels, from senior officials to support staff, in a culturally diverse environment, accepting divergent points of view and help find consensus to achieve team goals.

Ability to develop positive working relationships within the USG including across USAID, CDC, State Department, and Peace Corps. Ability to establish and maintain effective working relationships with implementing partners, private sector partners, other donor partners, and both central and district level GoKE counterparts.

Demonstrated ability to work with local civil society and faith-based organizations including mentoring them and building their technical and institutional capacity.

g.         Supervision received:  The incumbent will work under the general supervision of the Deputy Director. Assignments are made orally and in writing. The Deputy Director provides a review of the assignment, the goals and objectives to be achieved, and the results expected. The AGYW/OVC PMS will seek advice and assistance as required. Work is reviewed in terms of results achieved.

h.         Supervision Exercised: Continuing supervision of other USAID/Eswatini staff is not contemplated. The exercise of technical guidance to supervisors and team members is contemplated.

i.          Available Guidelines: The AGYW/OVC PMS follows USAID operating policies, Mission Orders, guidance provided by the Automated Directive System (ADS), and oral instructions from the supervisor. PEPFAR technical guidance on OVC and DREAMS is available from USAID and from the Office of the Global AIDS Coordinator, from relevant Technical Working Groups; and from GoKE documents relating to HIV/AIDS, children and youth.

j.          Exercise of Judgment:  The AGYW/OVC PMS works closely with relevant USAID and other USG agency colleagues, and the technical staff of cooperating partners (donors, private sector and civil society). S/he exercises significant judgment in resolving technical and/or operational problems encountered, as well as in determining the need for consultation with superiors when circumstances require. Independent judgement is required for developing, implementing and managing the assigned portfolio, for reporting, and for identifying solutions to implementation challenges.

k.         Authority to make commitments: The AGYW/OVC PMS exercises the authority given to activity managers and AOR, may make administrative arrangements consistent with ADS guidance and Mission policy. The AGYW/OVC PMS takes action and establishes priorities based on available guidelines and professional judgment. Guidance is sought when needed, and the supervisor informed of activity and project status. Within the scope of the authority delegated, the AGYW/OVC PMS may indicate to ranking counterpart and IP officials that they will make a recommendation to USAID on a specific activity issue or problem. The AGYW/OVC PMS may negotiate ad referendum for the immediate supervisor.

 l.         Nature, level, and Purport of Contacts: The Specialist interacts with tact and good judgment with senior and mid-level officials, both inside and outside the USG Eswatini Team. The incumbent interacts with colleagues and partners of the USG team for purposes of managing program implementation effectively, collecting needed information, and communicating about project activities. Host government and civil society contacts may include any level, including Ministers, Principal Secretaries, Directors and other high-ranking officials in the Deputy Prime Minister’s Office, Ministries of Health and Education, and the national HIV coordinating structures (NERCHA). S/he participates in substantive discussions and negotiations related to the OVC and HIV prevention activities, including national technical working groups and committees and high-level USG-GoKE interactions.

m.        Time Expected to Reach Full Performance Level:  12 Months.

Job Specification…

Basic Function of the Position:

The Project Management Specialist: Adolescent Girls and Young Women/Orphans and other vulnerable children (PMS: AGYW/OVC) will assume a leading role in the design, management and coordination of USAID/Eswatini’s OVC and DREAMS portfolios. The incumbent’s primary tasks include (1) providing technical guidance and leadership on OVC and AGYW (DREAMS) programming to USAID and host government, (2) managing and coordinating the OVC and DREAMS programs and (3) leading USAID’s efforts for localization of key portfolio components in supporting local partners with technical and institutional capacity building. The Specialist will draft technical documentation and analyses required for the annual Country Operational Plan (COP) and for quarterly results reporting to S/GAC. S/he tracks budget execution for OVC and DREAMS. The AGYW/OVC PMS will provide full Contracting Officer’s Representative/Agreement Officer’s Representative (COR/AOR) oversight and direction to programs conducted by Implementing Partners (IPs) under contracts, cooperative agreement, and/or grants. S/he routinely represents USAID in discussions with IPs and host government. S/he represents USAID and/or the interagency PEPFAR team in working level meetings and makes presentations on behalf of the agency and/or PEPFAR. The incumbent advises USAID Eswatini on the implications of political and social developments on the USAID portfolios for children and AGYW. S/he identifies opportunities for USG engagement and effective collaboration and coordination with the Government of the Kingdom of Eswatini (GoKE), the private sector, local organizations (including faith-based) and civil society, and other development partners. The position reports to the Deputy Director.

Major Roles and Responsibilities:

Technical Leadership and representation (40%)

The incumbent provides technical leadership in the strategic planning, activity design, coordination, implementation and monitoring of DREAMS and OVC activities. S/he will provide oversight and guidance for the DREAMS and OVC portfolio and the PEPFAR team concerning best practices, new developments and lessons learnt that should be incorporated into USAID programs. S/he will foster complementarities and synergies among USAID partners across PEPFAR programs at community and clinical level.

The incumbent will serve as DREAMS lead, providing oversight for DREAMS activities across the USAID portfolio. S/he will work collaboratively with the PEPFAR program technical leads across US agencies and with host country agencies to identify opportunities for collaboration and ensure complementary among AGYW programming, including gender-based violence.

The incumbent will review DREAMS approaches and tools to ensure they meet guidance provided by the Office of the Global AIDS Coordinator (S/GAC); s/he will guide implementers in the annual review of DREAMS layered activities and optimization of reaching the most vulnerable AGYW.

The incumbent will be DREAMS POC for USAID HQ and S/GAC for all taskers, data calls and review assignments.

S/he will lead the activity design of new PEPFAR funded activities for OVC and AGYW and develop program descriptions and other technical components for new procurements.

S/he will guide implementing partners on newly emerging and highly efficacious approaches to program implementation of HIV programs for AGYW and OVC.

S/he will conduct data and trend analysis and providing technical recommendations to improve the performance of the OVC and DREAMS programs and site level and at national level. Lead routine analysis of reported program results and use data to redirect implementation as needed.

The incumbent will represent USAID on OVC and adolescent related issues in national fora, including Technical Working Groups on adolescent health and gender-based violence.

S/he will work closely with senior and mid-level counterparts within the Ministries of the Deputy Prime Minister, Health, Education and the National Emergency Response Council on HIV and AIDS (NERCHA) dealing with issues of vulnerable populations. S/he will engage multilaterals, civil society, the private sector and tertiary institutions to advocate for coordinated intensified programming on OVC and AGYW.

S/he will develop technical narratives for DREAMS and OVC reporting. S/he will contribute to the preparation of key annual and mid-term planning and reporting documents including the Country Operational Plan, portfolio reviews, quarterly, semi-annual and annual progress reports.

The incumbent will represent USAID and PEPFAR as needed at designated national, regional and international meetings that relate to OVC and HIV prevention.

As a member of the PEPFAR Team, s/he will respond flexibly and capably to a wide range of technical requirements including responding to requests for information from HQ, S/GAC, Congress and GoKE.

Capacity building of local partners (30%)

The incumbent will strengthen the capacity of new local USAID funded implementers for OVC and AGYW activities, as well as host government institutions and civil society. S/he will provide expertise in technical and organizational capacity strengthening and will be required to transfer knowledge and skills in local partners in service provision, institutional development (including leadership and governance, management, and human resources), fiscal responsibility and sustainability.

The incumbent will advise GoKE on HIV programming for vulnerable children and adolescents. Specifically, s/he will engage the Directorates for Social Welfare, Gender and Children’s Affairs on issues related to referrals, linkages, and case management for OVC and survivors of abuse.

S/he will provide intensive technical assistance to USAID supported local partners to ensure that activities are evidence-based, that sound management and accounting ethos are in practice, that services are transparent, equitable and responsive to client needs and that local partners are prepared to assume and sustain leadership.

S/he will maintain frequent communication with local IPs to ensure that partners have sound technical and financial work plans in place; s/he will conduct regular site visits to ensure that implementation is on track in line with work plans.

S/he will work with local implementing partners to develop clear institutional development approaches with measurable milestones and monitor progress to ensure steady progress towards organizational capacity and sustainability.

S/he will work with Pretoria-based support offices (Financial Management, Acquisitions and Assistance, Regional HIV/AIDS Program, Program Development) to undertake routine reviews and assessments aimed at identifying internal control weaknesses and agreement/contract compliance and ensure the partner takes remedial action.

S/he will arrange for and procure outside technical assistance as needed to ensure that USAID-funded partners are transparently and effectively managing USG investments and that partner systems are developing and improving enough to eventually sustain themselves without USAID support.

Project Management (30%)

The incumbent will provide day-to-day oversight and program management over DREAMS and OVC activities.

S/he will serve as COR/AOR on designated activities. S/he will manage AGYW and OVC activities, grants, contracts and cooperative agreements, including work plan development and monitoring of budgets, review of budget appropriateness and monitoring the use of funds for adherence to proposed activities. S/he will conduct quarterly reviews of budget status, outlays and accruals.

The incumbent will assume responsibility for financial tracking of DREAMS activities in line with COP allocation of DREAMS ‘tracked’ funding allocation to different implementing partners (e.g. in addition to OVC and AGYW partners this includes other community and clinical IPs)

S/he will undertake regular technical and monitoring site visits to USAID supported activities to assess the quality of services, including the PEPFAR mandated Site Improvement through Monitoring System (SIMS).

S/he will provide advice to IPs on management and implementation of contracts and cooperative agreements to ensure consistency with PEPFAR policies and USAID regulations.

S/he will provide regular status updates on progress for all activities under his/her responsibility.

S/he will carry out ad-hoc assignments as dictated by unforeseen operational requirements at the request and discretion of the USAID/Eswatini Country Director and Deputy Director.


The Government may award a contract without discussions with offerors in accordance with ***url***/browse/index/far”>FAR 52.215-1.  The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to ***url***/browse/index/far”>FAR 15.306(c).  In accordance with ***url***/browse/index/far”>FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers.  The FAR provisions referenced above are available at ***url***/browse/index/far”>***url***/browse/index/far.
The following factors, and points for each, will be the basis for the evaluation of applications meeting the required minimum qualifications. All applications will be evaluated based on the documentation submitted with the application. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation.

  1. Work Experience (40 points)
  2. Job Knowledge, Abilities and Skills (30 points)
  3. Education (30 points)

a.         How the Selection will be made:

The successful candidate will be selected based upon the following:

a preliminary review of the applicant’s submitted package (which includes the cover letter and CV) to establish that minimum educational, work experience and English writing fluency requirements are met;

Assessments to include English writing skills, and Microsoft Office proficiency that might include any of the following: Word, Excel, PowerPoint; and any technical skill test that might be deemed appropriate;

a personal face to face interview; and reference checks.

USAID/SA’s Human Resources Section will perform the preliminary review (Step 1 above) to eliminate those applications that do not meet the minimum educational and written English language requirements before forwarding the rest to the Technical Office or Technical Evaluation Committee (TEC) for further review and assessment.

The Technical Evaluation Committee will review each of the forwarded applications against the established evaluation criteria to develop a shortlist of applicants to be tested and possibly interviewed.  Applicants will be contacted for testing (Step 2) and interviews.  Based on the results of the tests, however, an applicant otherwise identified for interview could be dropped from the interview list.

Following the interview (Step 3) during which the applicant will be evaluated against the established criteria, the TEC will make a preliminary determination of candidates to be considered for employment and forward that list to HR. The TEC will conduct and document reference checks. (Step 4) prior to advising the TEC of the results of these checks. Please note that references may be solicited from current as well as former supervisors in addition to the references you provide in your application package. References will only be solicited for those interviewed applicants who are being considered for ranking.

Based on this final input, the TEC will make its final decision on which candidates to rank order, prepare a selection memo for the review and approval of the Contracting Officer, after which an offer of employment will be made to the successful candidate. Unsuccessful candidates who were interviewed will be contacted and advised of their non-selection.

As positive medical and security clearances are a condition of employment, the selected candidate will undergo stringent investigation prior to employment with USAID/SA.

b.         Applying

All interested and eligible candidates should visit USAID.pnet.co.za to apply for this position. Applicants with P-net accounts can log-in from the above website to apply and first-time users will be required to register on the site before they can apply.

For an application to be considered complete, please include a high-quality cover letter, explaining why you are qualified for the position and a CV of no more than 4 pages.   Failure to comply with these instructions may result in your application being considered “non-responsive” and eliminated from further consideration.

Offers must be received by the closing date and time specified in Section I.

To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

The U.S. Mission in South Africa provides opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status or sexual orientation.  The United States Agency for International Development (USAID) also strives to ensure equal employment opportunity in all personnel operations.

c.         Points of contact: 

Lavinia Denation, Telephone:           (012) 452-2054

Engeline Sebego, Telephone:          (012) 452-2112

Heather Franklin, Telephone:           (012) 452-2028

Seja Matlakala, Telephone:              (012) 452-2358

Carol Masemola, Telephone:            (012) 453 2058

d.         Applicability:

This position is open to all Eswatini citizens and Eswatini permanent residence permit holders.  USAID Eswatini management will consider nepotism/conflict of interest, budget, need for continuity, and residency status in determining successful applications.  Current USG employees on probationary status (i.e., within their first year of employment) are not eligible to apply.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies

for prohibited personnel practices, and/or courts for relief.

e.         References:

Three (3) references, who are not family members or relatives, with working telephone and e-mail contacts. The references must be able to provide substantive information about your past performance and abilities. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation of the application.


The USAID Project Management Specialist – AGYW will be compensated in accordance with the U.S. Mission for Eswatini’s Local Compensation Plan (LCP).  The successful candidate’s salary level will be based on prior job-related experience and salary history.


Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the forms.


The plan includes basic salary, miscellaneous allowance, pension fund and medical aid subsidy.


Every CCNPSC staff member in the Mission regardless of agency affiliation is required as a   condition of employment, to pay their taxes to the Eswatini Government.


USAID regulations and policies governing CCNPSC awards are available at these sources:

USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at  ***url***/sites/default/files/documents/1868/aidar_0.pdf .

Contract Cover Page form AID 309-1 available at ***url***/formswill be used for this contract.