Describe the Purpose of your Job.
(What and how do you do and why do you do it?)
CPS (Commercial Products Supply) is a key part of the Advantaged Supply Chain of the Technical Function of The Coca-Cola Company. CPS manufactures concentrates and beverage bases for sale to bottling partners all over the world. This global organization manages a network of 19 manufacturing plants in 18 different countries along with 2 office locations (Atlanta & Drogheda, Ireland). CPS also manages complex additional materials supply chains (e.g. juice, coffee, tea, milk, etc.) on behalf of bottling partners.
The Conco Supply Chain Analyst will be a key member of the Plant Planning & Logistics team of Eswatini and will be responsible for end to end Inventory Management to ensure adequate monitoring of inventory KPI’s such as Weeks of stock, Age of Stock, stock turn over, Inventory movements in manufacturing and warehouse processes as well as product freshness. The Supply Chain Analyst will be responsible for all Inventory processes including driving the monthly MRB meeting with cross functional teams, among other routines.
This role oversees inventory analysis ensuring proper inventory levels and managing inventory at risk while also ensuring the plant has updated planning parameters which reflect the desired inventory policy for each SKU or products/ingredients group. The Supply Chain Analyst will collaborate with cross functional teams within the plant and leverage best practices across The Coca-Cola System.
This role will also be responsible for monitoring the products freshness to ensure that products are available for customer orders with adequate shelf life.
C. KEY DUTIES/RESPONSIBILITIES:
Briefly describe the primary duties/responsibilities of the job in bullet points. Please list these duties in order of importance and include the percentage of time spent or required for each activity.
GENERAL SUPPLY CHAIN ANALYTICS:
- To run end to end Supply Chain analytics and reports to drive Collaboration with internal and external subject matter experts to resolve problems and implement improvements in the supply chain.
- To actively partner with various business stakeholders in Logistics, Supply Planning, Warehouse, and all Supply chain workstreams to drive efficiency through data visualization and analytics, thereby enabling speedy insights for agile decision making.
INVENTORY POLICY MANAGEMENT:
- Collaborate with Planning and Customer Services teams to develop a written inventory policy for all F.G SKU’s whether at SKU level or Product Group level, ensure that this policy is reviewed and updated frequently, and any change is reflected in SAP planning parameters with clear business rationale.
- Monitoring the Finished Goods WOS every week and identify the top SKU’s per MRP controller with high WOS value to be analyzed by Master Schedulers vs. inventory policy and ensure there is a clear narrative and corrective actions in place.
- Monitoring the Ingredients WOS every week and identify the top 10 SKU’s per MRP controller with high WOS value to be analyzed by Vendor Schedulers vs. inventory policy and ensure there is a clear narrative and corrective actions in place.
AGE OF STOCK MANAGEMENT:
- Monitoring the Age of Stock (AOS) report for ingredients and F.G every week and identify the missing information in SAP to be shared with the owners (CRM for F.G, MS for BCH and VS for Ingredients and packaging materials).
- Follow up with all stakeholders to submit the missing information of AOS before the next report run.
- Maintaining the governance of AOS routines through measuring and analyzing the conformance to standard (% of missing information in AOS report, % of actions completion on time, Cost avoidance in USD, etc.).
- Responsible for lead the Age of Stock sessions on a weekly basis and share the summary of High/Medium risks with the stake holders (Finance, CRM, Planning and VS) and agree on the required actions to mitigate those risks.
- Proactively identify and evaluate all finished products at risk (less 50% of remaining shelf life) to avoid obsolescence and to effectively manage inventory, to minimize negative financial impact across the total supply chain.
MONTHLY MRB ROUTINES:
- Responsible for maintaining the MRB routine to measure plants inventory losses driven by CPS activities and follow up with relevant functions on the execution of MRB actions. As well as measure the plant inventory losses driven by a decision made by a BU or Bottler and follow up with CRM and Finance on provisions submission and approvals are obtained from the relevant BU’s.
- Responsible for preparing and sharing the list of materials ready for destruction every month with the key stakeholders (QSE, Finance & WH) and follow up on the destruction report issuance and approvals. This shall include monitoring all block stock status and processes.
- Responsible for write off nonconforming items after ensuring all process steps and supporting documents were completed.
- Responsible to audit Inventory processes compliance and monitor Inventory risk on an ongoing basis while driving mitigation action plans cross functionally.
BU, CUSTOMER, SUPPLIER ENGAGEMENTS:
- Work with Product Portfolio teams in managing depletion plans and Product life cycle.
- Monthly reporting and engagement with BU’s and Customers on inventory risks to drive mitigations.
KPI AND REPORTING:
- Reporting the plant Inventory KPI’s for Ingredients and F.G on an ongoing basis with trend charts and supported by narrative for off-track records and clear corrective actions with assigned owner/s for each action.
- Responsible to drive Inventory management improvements to impact the system positively.
- Prepare Monthly Inventory reports for Business Units, Key Customers etc.
- Responsible to execute related tasks as assigned from time to time including interphase with Master scheduling and Material Management teams.
- Build operational and tactical capabilities through hands-on collaborative work and training programs.
- Act as back up resource for Master scheduling
COMPLIANCE & GOVERNANCE:
- Ensure that all activities are carried out in a way supporting the Company requirements such as KORE, SOX and all other local/system/international applicable requirements and regulations.
- Routinely audit in process inventory movements to drive process compliance with cross functional teams in the plant.
- Ensure operational excellence approach is embedded and drive improvements of processes for the plant and Business units.
- Cooperate and follow instructions given by the employer, Commissioner of Labor, Inspector or any other person lawfully authorized to give such instructions in keeping the working conditions safe and without risk to health and injury in the field of that activity.
- Use, any means, appliance, equipment or other safety devise for securing safety and health as provided by the employer for use and protection of the employee or property in any process a per the instructions given by the employer or any person lawfully authorized to do so.
- Report to the employer (CCS Leadership Team) any situation as soon as it becomes unsafe or unhealthy, or where an accident occurs report such accident to the employer or supervisorResponsible for maintaining a high EOHS (Environment Occupational Health and Safety) standard to protect their own health and safety and that of others.
- Responsible to Follow and adhere to all EOSH policies and procedures.
- Responsible to adhere to all applicable standards as communicated by the business
- Immediate reporting all hazards, unsafe acts, unsafe conditions, and incidents.
D. FINANCIAL/ JOB SCOPE: Identify quantitative factors for your job, such as volume, annual budget, customer contacts (e.g., # of bottlers, customers, etc.), and other major indicators of the scope and complexity of your job.
- Volume: over (3.9MM SUN, 13MM PDR)
- Inventory ($): Average inventory value 35 MM USD.
- # Brands/Products: over 252 different products formulas
- # Product Launches Annually: 80 – 100 products
- # Currencies: 4
- # Bottlers (Customers) Managed: supplied to over 50 customers in over 20 countries
E. ORGANIZATION IMPACT/ INFLUENCE: Indicate the nature and level of your contacts within and outside the Company, as well as the nature and purpose of the interaction.
- This role reports directly to the plant Planning and Logistics Manager (Daily interaction).
- Ongoing collaboration with cross functional team to maintain the inventory management routines (Planning, CRM, CS, QSE, Warehouse etc.)
- QSE, Finance and WH Managers (Through the Inventory management routines).
F. SUPERVISORY RESPONSIBILITIES: List the number, if any, and type (full-time, part-time, contract) of your direct reports; indicate the extent of your involvement in supervision including hiring, conducting performance reviews, and terminations as well as team leadership, coordination of work assignments and other indirect supervision. Please attach a copy of your current organization chart, if available.
This role is an individual contributor. However, it requires certain leadership and influential skills to lead the inventory management routines and engage effectively with cross functional teams, Virtual teams, and management. This role also supports with data analytics and reports enabling key business decision-making.
G. RELATED JOB REQUIREMENTS/ QUALIFICATIONS: List the competencies needed to successfully perform your job, including the number of years and type of previous work experience. Please do not describe your own skills and experience, rather it should be the minimum amount required to perform the job.
- Type of prev. work experience required:
Supply chain preferably in food manufacturing, Engineering, Finance or Business Administration.
- Years of previous work experience required: >3 years
Functional Competencies Required:
- Previous experience in supply chain roles within CPS or equivalent organization
- Business acumen, understanding of the KO System and finance (P&L)
- Strong interpersonal skills and experience in working within cross functional teams
- Excellent analytical skills
- Excellent English spoken and written skills
- SAP experience
- MS excel and power point experience (Advanced level)
- Excellent organization, time management and follow up skills
H. EDUCATIONAL REQUIREMENTS: Indicate the minimum education level required to perform the job.
Minimum education level required to perform this job:
- University/Bachelor’s Degree in Administration/Business/Economics/Engineering/supply Chain or Equivalent qualification.
- An MBA would be an added advantage.
I. CULTURAL DIVERSITY: Please describe any language, ethnic or culture differences you face in your job. List any supervisory or Company spokesperson responsibilities you may have
- This role needs excellent interpersonal skills and very well-developed cultural awareness skills. Fluent written and spoken English is important as well as strong communication skills, as interacting with contacts from other concentrate plants and locations around the world (Asia, Europe, Africa, Latin America and United States) could be required.
J. ANALYSIS: Describe the types of problems you must solve to successfully perform your job. Is the process well defined, or must you develop new approaches to solve these problems?
- Understand the end-to-end Supply Chain to propose solutions that will drive cost efficiency, deliver value, and create business opportunities
- Uses of Information and Data – uses information in an effective and timely manner to resolve inventory problems.
- Problem solving (assessment/solution) – uses a disciplined approach to define problems, identify root causes, generate solutions and choose the best solution; recognizes trends; identifies underlying issues.
- Continuously seeking for improvement opportunities including the automation of work.
K. JUDGEMENT AND DECISION MAKING: Describe the nature and impact of decisions required in your job. Distinguish between recommendations you make to someone else and decisions where you have final authority. Indicate your involvement (if any) with ABP and OBP development and execution.
- Recommendations of inventory levels for finished goods and ingredients.
- Finished goods and ingredients freshness.
- Write off mitigations and Materials destruction
- Materials shelf life extension
- F.G reformulation
L. WORKING CONDITIONS: Describe the risk of exposure to hazards in performing your job, and the types of hazards you face.
- This role is mainly in an office environment with occasional period on the shop floor. There is a strong safety program in place. Exposures to hazard is possible but this is managed through detailed safety programs/policies.
- Possible travel to countries facing social and political instability, and others with health and safety issues
- Extended working hours during weekdays including working during weekends whenever there is a business need.
M. TRAVEL REQUIREMENTS: Indicate the annual percent of time that your job requires overnight travel or day trips. Please include the nature and geographic scope of your travel requirements
- The position is primarily based at the plant, with occasional business trips up to 5% of work time under normal conditions. Trips include occasional visits to other concentrate plants, Customer or Company offices.
ADDITIONAL INFORMATION: Please provide any additional information that you did not include in any of the above sections that would aid in ensuring that this job description represents an accurate and complete picture of the job.
- DRIVE INNOVATION: Generate new or unique solutions and embrace new ideas that help sustain our business (encompassing everything from continuous improvement to new product and package innovation).
- COLLABORATE WITH SYSTEM, CUSTOMERS, AND OTHER STAKEHOLDERS: Develop and leverage relationships with stakeholders to approximately stretch and impact the System (Company and Bottler).
- ACT LIKE AN OWNER: Deliver results, creating value for our Brands, our System, our customers, and key stakeholders.
- INSPIRE OTHERS: Inspire people to deliver our mission and 2020 Vision, demonstrate passion for the business and give people a reason to believe anything is possible.
- DEVELOP SELF AND OTHERS: Develop self and support others’ development to achieve full potential.
- GROWTH MINDSET: Demonstrates curiosity. Welcomes failure as a learning opportunity.
- SMART RISK: Makes bold decisions/recommendations.
- EXTERNALLY FOCUSED: Understands the upstream and downstream implications of his/her work. Tracks and shares external trends, best practices or ideas.
- PERFORMANCE DRIVEN AND ACCOUNTABLE: Has high performance standards. Outperforms her/his peers.
- FAST/AGILE: Removes barriers to move faster. Experiments and adapts. Thrives under pressure and fast pace.
- EMPOWERED: Brings solutions instead of problems. Challenges the status quo. Has the courage to take an unpopular stance.
Only shortlisted candidates will be contacted. Should you not be contacted within 10 days of the deadline Sunday 25th April 2021, please consider your application unsuccessful.
Our Purpose and Growth Culture:
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years.
Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.