PROCUREMENT GRADUATE TRAINEE (GIT)

REPORTS TO : FINANCE MANAGER

Job Overview:

The Procurement Graduate Trainee will facilitate the procurement of goods, works and services for Ekuphileni Clinic. The Procurement Officer will support the Clinic Administrator in the compilation and monitoring of the Clinic’s procurement plan. The Officer will be responsible for ensuring that pre-qualified vendors are loaded in the systems used for Procurement (Sage) before issuing request for bids. He/she will be responsible for processing requisitions, assist in drafting specifications and management of procurement-related communication between the Clinic and vendors. The position will ensure adherence to the Ekuphileni Clinic Financial Management and Procurement Policies and guidelines. The position will report to the Finance Manager and work closely with the other departments to manage procurement activities. The Procurement Graduate Trainee will also ensure that all procurements done are in Sage and also compile Requests for Tenders/Quotations/Proposals and submit tender documents for approval by CMO or his delegate.

Specific Duties

• Participate in preparation of Annual Procurement Plan and Budget of the Clinic.
• Consolidate Unit’s Procurement Plans
• Conduct procurements for goods, works and services and implement appropriate sourcing strategies and bidding processes.
• Review of specifications and terms of reference and assist in developing effective specifications to ensure sourcing of fit for purpose goods, works and services.
• Eliminate procurement delays and ensure quality goods and services are sourced.
• Receive and process requisitions, issue bid documents (RFQ/RFT/FRP/EOI) and receive offers for analysis and approval by Finance Manager.
• Facilitate tender evaluation committee appointments and submit for approval.
• Conduct market research to inform pre-qualification procedures and sourcing strategies.
• Engage end-users and technical experts to determine evaluation criteria for consulting services and goods.
• Provide support to evaluation committees and respond to request for bid clarifications.
• Follow up on orders backlog and resolve issues on orders and goods received.
• Prepare payment batches for review by Finance Manager.
• Manage relationships with vendors (including performing relevant assessment and due diligence) to ensure that all procurement of goods and services are of the highest quality that meets Ekuphileni Clinic.
• Track contracts validity and recommend for renewal, extension or termination accordingly
• Ensure that no audit queries arise from procurement activities
• Ensure proper filing and record keeping of procurement documents.

Administrative Responsibilities

• Provide administrative support to ensure the efficient operation of the Clinic by coordinating general office administration, providing front office relief, managing logistics for Management and Board meetings, coordinating travel and official events, maintaining office supplies, and supporting other administrative and procurement functions as assigned by Management.

Required Qualifications and Competencies

• Bachelor’s degree in supply chain operations, Commerce, Accounting, Procurement, or relevant degree or studying towards obtaining Bachelor’s Degree in Procurement.
• No experience required.
• Membership with Procurement Body (e.g. CIPS or other relevant Body)
• Graduated within the last 2 years
• Teamwork and good communication skills.
• Attention to detail

How to Apply

Application with:

• Detailed CV
• Copies of qualifications in PDF Format
• Marked “Procurement Graduate Trainee” must be forwarded to the Clinic Administrator and emailed to recruitment@ekuphileniclinic.com
• Closing Date: 20 July 2026

Note: If you do not receive correspondence after 21 working days from the closing date, please consider your application to have been unsuccessful.

Tagged as: GIT - PROCUREMENT