QUALITY OFFICER/LIBRARIAN

Purpose of the Position

The purpose of the Quality Officer/Librarian is to ensure that all operational and maintenance activities strictly adhere to regulatory standards and internal company policies. The role focuses on transforming information into a controlled, reliable, and actionable asset while safeguarding integrity, accessibility, and compliance with organizational standards, policies, and regulatory requirements.

Key Areas of Responsibility

Quality Assurance & Compliance

• Conduct internal and external audits and compliance checks.
• Monitor adherence to document control protocols.
• Maintain quality management systems.

Information & Records Management

• Classify and catalogue documents and records.
• Maintain physical and digital filing systems.
• Implement document retention and disposal schedules.
• Ensure data security and confidentiality controls.
• Manage document version control systems.

Knowledge Management

• Develop and maintain knowledge repositories.
• Curate learning and reference materials.
• Maintain metadata standards.

Process Improvement & Quality Enhancement

• Analyse workflows and identify inefficiencies.
• Implement process improvement initiatives (e.g. PDCA cycles).
• Track performance metrics and trends.
• Collaborate with departments to optimise processes.

Risk & Governance

• Ensure compliance with legal and regulatory frameworks.
• Maintain audit trails and documentation.
• Monitor compliance risks and vulnerabilities.

Reporting & Stakeholder Engagement

• Prepare regular quality and library performance reports.
• Engage stakeholders for feedback and continuous improvement.
• Align quality and information strategies with organisational goals.

Key Competencies

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Understanding of ICAO and Aviation industry audit requirements.
• Internal audit skills.
• Proficiency in digital archiving systems and databases.
• Strong understanding of document control principles and quality management systems.
• Excellent organisational and cataloguing skills.
• Ability to meet regulatory deadlines.
• Document control and archival management.
• Excellent written and verbal communication skills.
• High integrity, confidentiality, and ethical conduct.
• Strong attention to detail and organisational discipline.
• Ability to work under pressure and manage competing priorities.
• Strong problem-solving and proactive decision-making skills.

Minimum Qualifications

• Degree in Aviation Management, Business Administration, Computer Science, or a related field.
• Certificate in Quality Management System.
• Certificate in Document Control or equivalent.

Experience

• Minimum of 3 years’ experience in document control principles, records management, or library services.
• Experience managing controlled documents such as manuals, SOPs, policies, and business processes.

Remuneration

• Competitive salary with benefits.
• Permanent position.
• RENAC is an Equal Opportunity Employer.

Application Procedure

Interested candidates should submit:

• Application Letter
• Detailed Curriculum Vitae (CV)
• Copies of Certificates
• Traceable References

Email applications to:

📧 careers@renac.co.sz

Reference: QUALITY OFFICER/LIBRARIAN

📅 Closing Date: 13 August 2026

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